• Assistant to the Dean

  • Job Description

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    Faculty/Department: Pilon School of Business
    Employee Group: Administrative
    Campus: HMC (May be assigned activity at any Sheridan Campus)
    Payband: NI
    Reference Number: 18/A/102

    Hiring Range: $61,630 - $65,195

    Salary Range: $61,630 - $76,700
    Application Deadline: November 13, 2018
     

    Reporting to the Dean, Pilon School of Business (PSB),  the Assistant to the Dean, performs a variety of complex, confidential administrative functions  in support of the goals and objectives of the Dean, the School, and Sheridan-wide academic initiatives.  The Assistant coordinates projects, events and related School activities. As a member of the PSB management team, this position works closely alongside, and provides assistance to,  the Dean, Associate Deans, Managers, and others in the School. Due to the confidential aspect of work, considerable discretion and judgement is required.

     

    Specific Responsibilities Include:

     

    • Developing, implementing and monitoring administrative procedures to ensure the efficient operation of the Office of the Dean;
    • Managing the daily activities for the Office of the Dean, including preparing correspondence, scheduling appointments, and reviewing and assessing communications;
    • Providing administrative support and related logistics, documentation, preparation and follow up for internal and external committees and meetings; Providing administrative support to department committees, initiatives, partnerships, joint ventures, policies and Councils.
    • Providing leadership with direct responsibility for part-time staff and (work-study) students, as required;
    • Implementing procedures and processes for records management that are compliant with legislative requirements (eg. Freedom of Infomration and Protection of Privacy Act).
    • Developing, updating and maintaining a database of constituents e.g. Program Advisory Committee (PAC), Alumni including notes from visits, meetings etc.;
    • Identifing strategic membership in PSB’s external constituency; Builds a database of contacts and conducts strategic and regular communications with them;
    • Tracking/managing projects that have college-wide, departmental impact; Managing adminstrative components related to special events or activities in the department
    • Helping organize events for School as they relate to faculty professional development, faculty meetings, special events, retreats for faculty and staff, Convocation, Senate elections, etc.;
    • Performing other related duties as assigned.

     

    Qualifications:

     

    The successful candidate will possess the following qualifications;

    • 3 year degree/diploma, preferably in Business, Communications or other related field, along with 5 years of progressive experience providing senior level administrative support within a post-secondary enrironment (preferred) or a business environment (or an equivalent combination of relevant education and experience).
    • High level of proficiency with current office applications & technologies
    • Experience coordinating projects and events
    • Effective interpersonal and communication skills with a high level of professionalism, discretion, diplomacy & tact
    • Exercises sound judgement, flexibility and resourcefulness
    • Ability to develop collaborative work processes and effective teams
    • Customer service orientation ; Able to deal with faculty and students on a variety of issues
    • Well-developed organizational, planning, project administration skills
    • Able to calmly handle a demanding workload, with changing or conflicting priorities and able to prioritize, multi-task, track multiple projects
    • Self- directed and displays initiative
    • Strong analytical approach to complex problem solving and conflict resolution skills
    • Experience developing web materials, surveys, newsletters and experience in a post-secondary environment would be considrered an asset.

     

    Please apply online: https://careers-sheridancollege.icims.com

     

    Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process.  At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.

     

    Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.

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