• Administrative Assistant to the Vice Provost and Chief Change Officer (Contract)

  • Job Description

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    Faculty/Department: Office of the Vice Provost
    Employee Group: Administrative
    Campus: Trafalgar (May be assigned activity at any Sheridan Campus)
    Payband: NJ
    Reference Number: 18/A/93

    Hiring Range: $67,867 - $72,109

    Salary Range: $67,867 - $84,834
    Application Deadline: Open Until Filled
    Application Details: This is a contract position that may continue up until July 12, 2019.

     

    Reporting to the Vice Provost, Academic, the Assistant supports both the Vice Provost, Academic and the Chief Change Officer and their respective Offices.  The Assistant is accountable for coordinated office management and administrative leadership of a variety of complex, confidential functions and processes critical to supporting the goals and objectives of the Vice Provost, the Sheridan 2024 Office, and Sheridan-wide academic and change initiatives. The Offices are structured in a project management format and the Assistant is responsible for the efficient and effective coordination of projects and related activities.  The Assistant also acts as a liaison with internal staff, faculty and students and external project partners and funders in order to monitor and manage the informational, accountability, financial and human resource aspects of projects. 

     

    Specific Responsibilities Include:

     

    • Developing and monitoring, together with the Vice Provost and Chief Change Officer and other leaders in the portfolios, the capital and operating budgets of the Offices and related portfolio departments;
    • Monitoring and managing financial activity including: budget forecasts, variance analysis, expenditure trends, problem identification & recommendations on behalf of the Offices and departments;
    • Managing projects and tracking a variety of short and long-term projects. Overseeing timelines, tracking work requirements and following up to ensure project items are completed;
    • Providing confidential administrative assistance to Vice Provost and Chief Change Officer (e.g. scheduling, travel, communications) and coordinating activities flowing from the Offices and departments;
    • Developing, implementing and monitoring administrative procedures to ensure the efficient operation of departments; working with all departments to develop cross-college consistency of common administrative processes;
    • Researching and responding to internal and external inquiries on a range of issues for the Vice Provost and Chief Change Officer and departments including administering requests from internal and external stakeholders;
    • Resolving problems without escalation where possible and using judgement as to which items should be referred to Vice Provost, Chief Change Officer or elsewhere for action;
    • Other relevant duties as assigned.

     

    Qualifications:

     

    The successful candidate will possess the following qualifications:

    • 3 year college diploma or 3 year university degree in Business, Office Administration or related field along with a minimum of 5 years of related work experience is required including progressive experience as an administrative assistant, providing senior level administrative support (preferably in a post- secondary environment) (or an equivalent combination of relevant education and experience).
    • Experience administering departmental budgets; Financial acumen
    • High level of proficiency with current office applications and technologies (e.g. SharePoint, Adobe, MSOffice); able to quickly learn new software applications
    • Strong organizational, planning and time management skills; can integrate multiple streams of information; Able to prioritize, multi-task, track multiple projects and demanding workload
    • Demonstrated client service focus with effective interpersonal and communication skills (oral, written and presentation) with the ability to develop strong Relationships and build collaborative work processes and teams
    • Due to the confidential aspect of work, considerable discretion and judgement is required

     

    Please apply online: https://careers-sheridancollege.icims.com

     

    Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process.  At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.

     

    Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.

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