• Administrative Support Officer (Part-time)

  • Job Description

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    Employee Group
    : Part-time

    Faculty/Department: Applied Science and Technology, School of Skilled Trades and Apprenticeship
    Campus: Davis (May be assigned activity at any Sheridan campus)
    Reference Number: 18/PT/53
    Hourly Rate: $20.16 – $21.98 (plus 4% vacation)
    Hours/Week: 24 Hours
    Application Deadline: Open Until Filled
    Application Details: This position is expected to start in August, 2018


    Reporting to the Associate Dean, School of Skilled Trades and Apprenticeship, the incumbent provides front line administrative, organizational, clerical, and secretarial support for the day-to-day operations and special activities within the School, and plays an important role in planning, decision-making, and organizational processes. The incumbent ensures accuracy of program and student information, and provides and important link with agencies, organizations and individuals, both internal and external to Sheridan. The incumbent helps organize and co-ordinate School projects, and special events. The incumbent provides front line support to students, faculty, and staff.



    Specific Responsibilities Include:



    • Providing clerical support to the Associate Dean, School of Skilled Trades and Apprenticeship, including document and information management, budget monitoring, scheduling meetings and appointments, composing correspondence and taking minutes at department meetings;
    • Acting as the first point of contact for faculty, and student inquiries and issues;
    • Coordinating the administrative orientation for new faculty members;
    • Assisting faculty members with timetable conflicts and last minute scheduling changes, resolving room conflicts, and advising students of canceled classes via established processes;
    • Organizing and coordinating program–related special events, and non-full time recruitment activities (i.e. open houses, internal and external networking events, etc.);
    • Liaising with external vendors;
    • Providing general information according to Sheridan’s policies and procedures;
    • Explaining operational policies and procedures to students, faculty and staff;
    • Providing support to the School of Skilled Trades and Apprenticeship with regards to registration activities (i.e. providing students with timetables, and program selection sheets);
    • Liaising with the Office of the Registrar and other Sheridan departments to resolve queries;
    • Assisting faculty with grade input;
    • Attending meetings, preparing agendas and taking minutes;
    • Maintaining student records (i.e. student personal information, and grades);
    • Performing other related duties as assigned.





    The successful candidate should possess a 2 year College diploma in Business or Office Administration, or an equivalent combination of relevant education and practical work experience. In addition, a minimum of 3 years of office experience is preferred. The incumbent must demonstrate an ability to work in a team environment, the ability to problem solve, organize and prioritize duties, make decisions, work independently, and deal with conflicting deadlines. The ability to research, collect, and synthesize data is also required, as are above average organization, communication and human relations skills. Computer proficiency in current College computer systems, and an understanding of the functionalities of work processing, database, and spreadsheet applications.


    Please apply online: https://careers-sheridancollege.icims.com

    Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process.  At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.


    Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.


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