Sheridan College

Employee Relations Specialist (temporary)

Job Description

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Faculty/Department: Human Resources
Employee Group: Administrative 
Campus: Trafalgar (May be assigned activities at any Sheridan campus)
Payband: NK
Reference Number: 18/A/10
Hiring Range: $73,454.60 - $78,045.51

Salary Range: $73,454.60 - $91,818.25
Application Deadline: Open until filled 
Application Details: This is a temporary replacement position that may continue up until July 2019. 
 

Reporting to the Director, Employment Relations and Talent Acquisition, the Employee Relations Specialist supports  employee and labour relations processes and initiatives by providing research expertise and collaborating with HR colleagues on departmental projects as necessary. The Specialist coordinates the College grievance process through the tracking grievance timelines and organization of arbitration files for legal counsel. The Specialist ensures labour relations procedural requirements are met and leads various projects, HR practices and procedures.

 

The Specialist also provides administrative support to the Director and the portfolio, by fielding HR inquiries, liaising with internal and external contacts, scheduling, organizing and expediting workflow and meetings. Additionally, the Specialist is invovled with HR transactional administration, internal/external communications, information tracking/records management and coordinating various logistics and activities.

 

 

Specific Responsibilities:

 

  • Ensures procedural compliance with the respective collective agreements (CAs), terms and conditions of employment and employment legislation;
  • Ensures all required reports are provided to the union in support as required by the collective agreement, including seniority lists, new hires lists;
  • Calculates arbitration accruals in order to forecast future arbitration costs;
  • Calculates seniority adjustments as per the collective agreements;
  • Tracks probationary review and completion dates; communicates updates to employees, the union and HR Business Partner;
  • Leads and manages the labour relations grievance process by: developing, writing, and issuing all grievance responses, leading grievance prep meetings, and managing timelines and communications on behalf of department managers and/or the Director;
  • Monitors grievance timelines and ensures all step meetings and grievances responses from management meet those timelines outlined in the applicable collective agreement;
  • Liaises with Sheridan managers to inform them of their collective agreement requirements related to the complaints and/or grievances from staff, coordinates meeting times and resources;
  • Manages and coordinates the arbitration process by preparing all arbitration materials, coordinating the scheduling of arbitration hearing dates arranging for legal counsel, booking rooms for arbitration, and compiling all relevant grievance material for legal counsel in preparation for arbitration;
  • Provides a wide range of administrative support to the Director and related departments that have responsibility for HR client consulting, labour and employee relations, HR planning, talent acquisition, job evaluation, compensation management, pension/benefit services and HR Information Systems (HRIS);
  • Preparing a variety of correspondence such as letters, reports, offer/contract letters; reviewing and assessing  communications, notifying  the Director of any material requiring attention/action and resolving as appropriate; and coordinating meetings and events, including: logistics, agendas, documentation,  and minutes;
  • Participates in the Support Staff Job Evaluation Committee (SSJEC) as evaluator and official notetaker;
  • Prepares and submits purchase requisitions/invoices/expense claims on behalf of the Director and the department and ensures payment; approves within purchasing/signing limits;
  • Supports Director and HR Services with HR metrics; coordinates, performs analyses and monitors trends;
  • Works collaboratively with department staff to coordinate project planning for HR projects and initiatives;
  • Performs other projects and duties as assigned

 

Qualifications:

 

The successful candidate will have a 4 year Bachelor’s degree or 3 year diploma/degree + post graduate diploma in Business, Human Resources or a related field along with 3 years of experience working directly with labour contracts and knowledge of current trends in labour/management issues (or an equivalent combination of relevant education and experience). CHRP or CHRL (or candidate with required coursework and experience complete) is preferred. MS Office, e-Calendar, email and HRIS experience in labour relations is required as well as knowledge of Ontario’s workplace legislation (e.g. Employment Standards Act) and acts and regulations in the Province of Ontario coupled with skill and current experience in the implementation in a unionized workplace. Experience with PeopleSoft is preferred. Strong research experience and experience in implementing departmental policies and procedures is a must. Administrative experience (e.g. budget / financial management, dashboards, metrics) is essential. Strong communication skills (verbal, written, presentation, facilitation and influencing), facilitation, interpersonal and customer service orientation is required. In addition, organizational skills and administrative skills; attention to details; ability to multi-task with

good judgement, diplomacy, discretion and sensitivity to confidentiality, privacy and human rights is required.

 

 

Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process.  At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.

 

Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.



Please apply online: https://careers-sheridancollege.icims.com

 

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