Sheridan College

Academic Portfolio Administrator

Job Description

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Faculty/Department: Faculty of Applied Science & Technology
Employee Group: Administrative 
Campus: Trafalgar (May be assigned activity at any Sheridan Campus)
Payband: NI
Reference Number: 18/A/02
Hiring Range: $59,122 - $62,817.12

Salary Range: $59,122 - $73,902.49
Application Deadline: Open until filled

Reporting to the Associate Dean, Faculty of Applied Science & Technology (FAST), in the School of Applied Computing, the Administrator is responsible for managing the administrative functions of the office of the Associate Dean. The incumbent is required to organize and expedite the flow of work through the Associate Dean’s office and to have a thorough understanding of academic operations and Human Resources principles in order to act on behalf of the Associate Dean, as appropriate, and to escalate matters when necessary. 


Specific Responsibilities:

  • Participating and providing input in the planning process for each semester, in collaboration with the Associate Dean;
  • Managing resources necessary for teaching activities for faculty, including course loadings, class scheduling;
  • Coordinating and administering human resource activities for faculty including the documentation of workload assignments both teaching and curriculum development/projects and class scheduling;
  • Assessing part-time teaching requirements and providing analytical data for Associate Dean’s planning purposes in order to assign workload;
  • Acting as the first point of contact for inquiries, complaints and/or appeals to the Associate Dean on behalf of faculty, students and staff;
  • Managing and maintaining information pertaining to faculty workload, program and course assignments using the Academic Interface database model adhering to college-mandated timeline restrictions and, for some programs, designing student and faculty schedules to meet complex, course related facilities and pedagogical parameters;
  • Researching, planning and coordinating operational processes within the portfolio of the Associate Dean;
  • Compiling and assessing data to flag discrepancies and enabling problem solving;
  • Collecting, organizing, analyzing and inputting relevant data, for program management processes such as program planning and development, enrolment strategies, new initiatives, and works to develop/improve processes which impact these functions;
  • Organizing and processing non-full time recruitment activities as required;
  • Assisting in the monitoring of the Faculty budget including assembly and organization of relevant academic data;
  • Interpreting reports from Student Information System and providing feedback to the School Administrative Team while ensuring accuracy and consistency.
  • Other related duties as assigned.


  • 3-year diploma/degree, preferably in Office or Business Administration, and 5 years of work related experience in an administrative or similar setting (or an equivalent combination or relevant education and experience)
  • Proven organization, management, oral and written communication, listening and interpersonal skills, along with the ability to deal with high volumes of work with constantly changing priorities
  • Demonstrated analytical and critical thinking skills and relevant technical knowledge that involves, but is not limited to, computerized databases, spreadsheets and word processing skills as well as familiarity with College systems (preferred)
  • Must be able to act independently, as well as display initiative, discretion and good judgment at all times to act in matters pertaining to the operational and/or administrative priorities of the portfolio in the absence of the Associate Dean


Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process.  At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.


Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.


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