Sheridan College

Administrator, Athletics & Recreation

Job Description

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Faculty/Department: Student Affairs
Employee Group: Administrative
Campus: Trafalgar (May be assigned activity at any Sheridan Campus)
Payband: NH
Reference Number: 17/A/58
Hiring Range: $51,955.70 - $55,202.93

Salary Range: $51,955.70 - $64,944.62
Application Deadline: Open until filled.


Reporting to the Director, Athletics & Recreation, the Administrator is accountable for process management, administrative leadership and operational support of the Director, department and Sheridan-wide athletic initiatives.  The incumbent assists with the coordination of  processes for the department that include confidential transactional human resources,  financial budgeting and control, athlete eligibility, bursary distribution, scholarship tracking and event planning. The Administrator leads a small team of part time staff and participates in the development of department short and long-term planning. He/she also manages the student database which houses athletic and academic information for student athletes.  He/she also leads or participates in projects and special events/initiatives such as Homecoming, Hall of Fame Ceremony, Athletic Banquet, Sky Blue Golf Tournament, Scholarship Tracking, Hosting Championships.



Specific Responsibilities:


  • Providing wide range of administrative support to the Director and the Athletics & Recreation department;
  • Developing and implementing processes and procedures to improve and streamline processes;
  • Supporting Director on annual budget development (i.e. assembly and organization of relevant data), monitoring, reconciling and generating reports for department operating and capital budgets (operating, capital, renovation);
  • Providing direct leadership and supervision to direct report(s) and project teams; maximizing staff performance and building professional capacity through effective recruiting, selection, development, mentoring/coaching, workflow/goal setting and on-going performance management (including discipline) and evaluation;
  • Acting as the primary administrative liaison between Athletics and HR for centralized communication, implementation of HR policies and procedures, and confidential HR/Payroll document management;
  • Leading projects, events and activities in support of the department including planning and execution of event itineraries, invoicing and accounts payable;
  • Acting as the first point of contact for inquiries, complaints and/or appeals to Director on behalf of students, coaches, etc.; responding to and resolving issues relating to process where appropriate;
  • Managing the administrative components relating to special events, or activities of the department;
  • Performing other initiatives and activities as required.




The successful candidate will possess a 3-year diploma or degree in Office/Business Administration, Event Planning, Accounting, or related field, along with 3 years of experience working in an administrative or similar setting, preferably within a post-secondary environment in a student service area (or an equivalent combination of relevant education and experience).  The successful incumbent will have experience with budgets and information management as well as research skills via web and other resources (e.g. government documents, databases and e-resources).  The following will be considered assets: supervisory experience; experience developing web materials (e.g. surveys, newsletters); experience with event planning and execution; familiarity with college systems.  Well-developed organizational, planning and project administration skills are necessary as is the ability to prioritize, multi-task, track multiple projects and deal with a high volume of work with constantly changing priorities.  Demonstrated analytical approach to complex problem solving and critical thinking.  The candidate will also have strong verbal and written communication and client service skills as well as relationship building skills.  A high level of professionalism (discretion, diplomacy & tact) and ability to display good judgment in matters pertaining to operational or administrative priorities of the portfolio is crucial.


Please apply online:


Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process.  At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.


Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.


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