Sheridan College

HRIS Records Analyst (Contract)

Job Description

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Faculty/Department: Human Resources   
Employee Group: Administrative
Campus: Trafalgar (May be assigned activity at any Sheridan Campus)
Payband: NK
Reference Number: 17/A/57
Hiring Range: $73,454.60 - $78,045.51

Salary Range: $73,454.60 - $91,818.25
Application Deadline: November 24, 2017
Application Details: This is a temporary replacement position that may continue up until September 9, 2019.

Reporting to the Manager, Total Compensation Services, the Human Resources Information System (HRIS) Records Analyst is responsible for data integrity, records management, maintaining the accuracy of HRIS master data (i.e. new hires, master data changes, terminations), and support for the HRIS system. The HRIS Records Analyst also gathers requirements and compiles HR reports and information for all levels of HR staff, operational managers, and employees. He/she is a functional subject matter expert (SME) on key projects, process improvements, system enhancements, and operational activities.


Specific Responsibilities:


  • Managing initial set up for full time employees and in the HRIS;
  • Managing job data changes for all employee events (e.g. step increases, negotiated increases, promotions, salary changes, benefits adjustments, transfers, leaves, and terminations);
  • Ensuring reporting relationships in the HRIS system are current
  • Supporting attendance records for full time employees and verifying processing;
  • Participating in HRIS upgrade and new development testing of all HRIS, Payroll and interfaces;
  • Interpreting collective agreements and ensuring Sheridan HRIS adherence to policies and collective agreement requirements when contracts are issued and/or revised; Contacting departments to facilitate changes or resolve discrepancies;
  • Participating in identification, planning, development, and implementation of ongoing process improvement initiatives, including:
    • Using technical and process expertise to: i) track HR data/ information; ii) review trends & perform analyses; iii) provide reports; and iv) provide recommendation summaries to managers;
    • Formulating advice to the college on data gathered;
    • Applying a rigorous approach to analysis of past practices for developing new and improved frameworks;
  • Providing HRIS reports, statistics, and analyses to HR leadership and operating managers related to confidential HR processes such as planning and labour relations reporting (e.g. staffing requirements, layoff/demographic statistics, succession planning, collective agreement administration, negotiation preparation, strike contingency planning, and benefits reporting);
  • In support of the college, participating in organizational planning, disciplinary action processes, grievance strategy planning, and formulation of grievance or arbitration responses where the incumbent has subject matter expertise relating to HRIS data;
  • Acting as a resource to management in the proactive analysis of key trends and providing reports and recommendations (e.g. regarding attrition, annual leave usage, absences, and benefits usage). Where absence trends are patterned and recurring in nature, making recommendations to HR Portfolio Managers which may lead to labour relations action;
  • Ensuring appropriate supervisory and departmental staff are trained in the use of features and functions of assigned systems;
  • Acting as the main point of contact for employee or manager inquiries related to employee records and compensation;
  • Proactively identifying and responding to customer needs and ensuring speedy resolution of issues and continuous improvement of service
  • Other duties as assigned.




The successful candidate will possess a 3 year diploma or degree in Human Resources, Payroll Management, or a related field along with a minimum of 5 years’ of relevant work experience, ideally in HR Information Systems, Payroll and reporting.(PeopleSoft strongly preferred) (or an equivalent combination of relevant education and experience). Strong technical aptitude and computer proficiency in PeopleSoft (or similar ERP systems) and Advanced Microsoft Excel are essential requirements. The incumbent must possess strong analytical skills, statistical/trending acumen, and experience implementing process improvements. Knowledge of and experience with technical applications (such as PeopleSoft, SQL, report writing), collective agreement administration, HR practices, pension and benefit plans, and employment legislation (ESA) are also required. The incumbent must demonstrate excellent verbal and written communication, problem solving, and organizational skills. Proven prioritization and multi-tasking skills, attention to detail, and an ability to work independently and take initiative are essential. The incumbent must also demonstrate a strong customer service and relationship-building orientation as well as an ability to maintain confidentiality regarding sensitive issues in a professional manner.


Please apply online:


Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Sheridan is committed to accommodating applicants with disabilities throughout the hiring process.  At any stage of the hiring process, Human Resources will work with applicants requesting accommodation.


Note: Copies of educational credentials are requested at the time of an interview. As a condition of employment, Sheridan requires confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency.


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